About the role
We are seeking a proactive and highly organized Executive Assistant I to join our team at LAX 32. This role will provide comprehensive administrative support to a minimum of two Directors, with the opportunity We are seeking a proactive and highly organized Executive Assistant I to join our team at LAX 32. This role will provide comprehensive administrative support to a minimum of two Directors, with the opportunity to expand support coverage as the team grows. In addition to traditional EA responsibilities, this role offers a unique opportunity to partner directly with senior EAs and executives in Hawthorne to design, build, and implement AI-powered systems that will scale Executive Assistant operations across the organization.Key job responsibilitiesAdministrative ExcellenceManage complex, global calendars and scheduling across multiple principals with diplomacy and discretionCoordinate meetings across different time zones and proactively manage executive availability and conflictsCreate detailed agendas and coordinate participants for meetings, strategic reviews, and business cadencesSubmit expense reports and manage financial administrative tasks in a timely and accurate mannerExercise sound judgment to prioritize competing demands with minimal directionTravel & Event ManagementSchedule comprehensive travel arrangements including air, hotel, and ground transportation for domestic and international travelCreate detailed travel itineraries and proactively anticipate logistical needsCoordinate with in-house travel agents and manage complex, multi-leg travel processesOrganize and execute team activities, staff meetings, global meetings, and off-site eventsCoordinate logistics for cross-site engagements between LAX 32 and HawthorneCommunication & CollaborationAct as a seamless extension of the executive team, representing principals with professionalism and poiseCoordinate closely with other Executive Assistants within the Amazon and Ring EA communityBuild positive working relationships across Ring, RBKS, and broader Amazon organizationsHandle confidential information with the highest level of integrity and discretionStrategic SupportFunction independently without constant oversight, completing complex tasks quickly with minimal guidanceDesign and improve administrative processes to drive efficiency and scalabilitySupport strategic initiatives and special projects as needed across the director-level portfolioAI & Scalability InnovationPartner with the EA team to identify, develop, and deploy AI tools and automation workflows that enhance EA efficiency and coverageContribute to the development of scalable EA frameworks, including AI-driven calendaring, document preparation, and communications supportHelp prototype and implement systems that extend EA-level support to teams without dedicated administrative headcountStay current on emerging AI tools and generative AI applications relevant to executive support operationsA day in the lifeOn a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings. - 3+ years of senior level leadership support, or 1+ years of Amazon experience- High school or equivalent diploma- Experience with Microsoft Office products and applications- Experience with executive level calendar management - Experience in a fast-paced, high-tech company- Experience managing multiple calendarsAmazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.USA, CA, Hawthorne - 70,400.00 - 97,400.00 USD annually