Executive Assistant - Tech Leadership

<div class="content-intro"><p><strong>About Mirakl:</strong></p>
<p>Founded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy.<br><br>Today, Mirakl’s operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus).<br><br>With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy’s, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.</p>
<p>For more information, visit <a href="http://www.mirakl.com">www.mirakl.com</a>.</p>
<p><strong>Mirakl in Numbers:</strong></p>
<ul>
<li>🗓️ Founded in 2012 | Member of French Tech Next40</li>
<li>👥 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo</li>
</ul>
<p><strong>Our Values:</strong></p>
<p>Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.</p>
<p>Our 5 values guide how we collaborate:</p>
<ul>
<li>💡<strong> Work Hard Together:</strong> Teamwork and collaboration are the foundation of our success</li>
<li>🏆 <strong>Get Things Done: </strong>&nbsp;We prioritize action and efficiency for impactful results</li>
<li>🚀 <strong>Go Above &amp; Beyond:</strong>&nbsp; We tackle challenges proactively and always aim for excellence</li>
<li>🎓 <strong>Succeed Through Expertise:</strong> Knowledge sharing and continuous learning are core to our culture</li>
<li>🤝 <strong>Satisfy &amp; Empower Clients:</strong> We're committed to our clients' success</li>
</ul>
<p>&nbsp;</p></div><div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">
<h2 class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">The Team You Will Join&nbsp;</h2>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">&nbsp;</div>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">You'll be part of our Executive Assistant team led by <strong class="s-font-semibold s-text-foreground dark:s-text-foreground-night">Claire, Executive Assistant to the CEO</strong>. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.</div>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">The team works closely together to share best practices, continuously improve processes, and drive efficiency initiatives — including through the use of AI tools.</div>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">&nbsp;</div>
<h2 class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night">What You"ll Do</h2>
</div>
<p><strong>Executive Support — Labs Leadership Team (CTO and Chief Data &amp; AI Officer)</strong></p>
<ul>
<li>Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)</li>
<li>Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip</li>
<li>Prepare and process expense reports for executives when requested, in line with internal policies</li>
<li>Type, revise, edit Linkedin communications</li>
<li>Handle sensitive and confidential information with absolute discretion</li>
</ul>
<p><strong>Labs Team Support</strong></p>
<ul>
<li>Arrange and coordinate team meetings</li>
<li>Manage and coordinate specific projects in support of the labs teams, for example: client visits in Mirakl HQ in Paris, team building lunches</li>
<li>Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing</li>
<li>Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)</li>
</ul>
<p><strong>Event Planning &amp; Management</strong></p>
<ul>
<li>Own end-to-end logistics for a wide range of events : internal Labs Kick-Offs, QBRs, Mirakl Makers Club, team building activities</li>
<li>Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date</li>
<li>Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend</li>
<li>Manage attendee registration, invitations, RSVPs, and on-site check-in processes</li>
<li>Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support</li>
</ul>
<h2>What You'll Bring</h2>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night"><strong class="s-font-semibold s-text-foreground dark:s-text-foreground-night">Experience</strong></div>
<ul class="s-list-disc s-pb-2 s-pl-6 s-flex s-flex-col s-gap-1 s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Proven track record in event planning and management, from intimate team offsites to large-scale conferences</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)</li>
</ul>
<div class="s-whitespace-pre-wrap s-break-words s-font-normal first:s-pt-0 last:s-pb-0 s-py-1 @md:s-pt-2 @md:s-pb-[10px] @md:s-leading-relaxed s-text-base s-leading-relaxed s-text-foreground dark:s-text-foreground-night"><strong class="s-font-semibold s-text-foreground dark:s-text-foreground-night">Skills</strong></div>
<ul class="s-list-disc s-pb-2 s-pl-6 s-flex s-flex-col s-gap-1 s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Proactive and solutions-oriented — you anticipate needs before they become problems</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Impeccable discretion when handling sensitive business and personnel information</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Strong collaborative mindset — a true team player who elevates those around them</li>
</ul>
<h2>Tools Used</h2>
<ul class="s-list-disc s-pb-2 s-pl-6 s-flex s-flex-col s-gap-1 s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Google Suite</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Slack</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Confluence</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">TravelPerk</li>
<li class="s-break-words s-text-foreground dark:s-text-foreground-night s-text-base s-leading-relaxed">Expensya / Lucca</li>