State approvals / Punjab / Department of Labour

Application for Registration / Grant of Factory Licence under the Factories Act 1948

This approval is required when an establishment or contractor employs 10 or more workers with the use of power and 20 or more workers without the aid of power. These units are are registered under the Factories Act, 1948.

DepartmentDepartment of Labour

TypeNew

StagePre-Operation

Time limit15 days

FeeNo fee

AppliedApply on NSWS

Procedure (SOP) Apply on Invest Punjab

Documents to submit

#	Document	Condition	Required
1	Scan copy of name and values of principal products manufactured During the last twelve months Occupier's Information - The proprietor of the factory in case of a private firm or proprietary concern Occupier's Information - Partner in case of partnership firm/concern(Attach List Of Partners) Occupier's Information - Directors in case of a public limited liability company or firm (Attach List Of Directors) Occupier's Information - Where a managing agent has been appointed the name of the managing agents and Directors thereof Shareholders in case of a private company, where no Managing Agents have been appointed Occupier's Information - The Chief Administrative Head in case of a Government or local fund factory(Attach Authority From Goverment) Manager Signature	—	Required

Documents to upload (department's user manual)

#	Document	Required
1	Signature of Occupier	Mandatory
2	Scan copy of undertaking duly signed and stamped by the Occupier	Mandatory
3	Scan copy of old licence / certificate	Mandatory
4	Name and values of principal products manufactured during the last twelve months	Mandatory
5	Acceptance letter (DOF building plan)	Mandatory
6	Signature of Manager	Mandatory
7	Approval letter of building plan (building bye-laws)	Mandatory
8	Stability certificate	Mandatory
9	NOC from the Department of Fire	Mandatory
10	Latest electricity bill	Mandatory
11	Payment receipt (if the fee is already paid)	Optional

Source: department user manual

Before you apply

Before applying: the project's Common Application Form (CAF) must be verified by the Sector Officer at Invest Punjab or the GMDIC at the District Industries Centre. Apply from My Projects → Manage Project Applications → Apply for New Clearance.
The form asks for: applicant (Aadhaar, PAN), project and factory details — whether the building was constructed before 29 June 2018, changes to the building plan, old licence number and validity, licence period, employees and connected load (kW) under the old licence, manufacturing processes and products of the last 12 and next 12 months, NIC code, maximum and ordinary workers, installed and proposed kW; manager, occupier and building-owner details; stability certificate number and date and the stability DOF number; whether the building plan is approved, Labour Welfare Fund paid, annual return filed and stability certificate attached.
Processing fee is shown on the form and paid online; attachments are PDF.
Department timeline shown on the dashboard: 45 days (DOF).

How the application moves

Investor — Fills the form, uploads the documents and clicks Save and Submit. The application goes to the Dealing Hand under Pre-Scrutiny, with a scrutiny due date.
Dealing Hand — Checks the form, attachments and logs, confirms "I have checked all fields of Application Form with attachments", and forwards it to the Nodal Officer with comments.
Nodal Officer — Raises a pre-scrutiny observation, completes pre-scrutiny, or marks the application incomplete.
Investor — If an observation is raised: edits the form (Update Application Form), saves it and replies with a comment to resolve the observation.
Nodal Officer — Reviews the reply and completes pre-scrutiny (or marks the application incomplete).
Dealing Hand — After pre-scrutiny, processes the application and forwards it to the Nodal Officer (Director of Factories).
Nodal Officer — Raises fee, forwards to the Dealing Hand, forwards to the HOD (Additional CEO) for further processing, rejects, raises an observation / clarification, or issues the clearance.
Additional CEO (HOD) — Raises fee, forwards to the Nodal Officer or the CEO, rejects, or raises an observation.
CEO — Returns the file to the HOD with observations or for further processing.
Additional CEO (HOD) — Sends the file back to the Nodal Officer.
Nodal Officer — Raises any final observation (the investor edits the form and sends a reply), then selects Issue Clearance: clearance ID, issue date, optional expiry, generated or uploaded certificate.
Investor — Downloads the issued clearance from the project page after entering an OTP sent to the registered mobile, and can rate the department's service.